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Medical centres · Sports academies

ReservaBot

Your appointment assistant that never rests

ReservaBot manages your schedule 24 hours a day, 7 days a week. It confirms appointments, sends reminders and actively recovers cancellations so you never lose a client or a revenue.

Illustration ReservaBot

What ReservaBot does for your business

🕐

Available 24/7

ReservaBot manages appointments at any time, even when your centre is closed or your team is busy.

📱

Automatic reminders

Sends reminders via WhatsApp or SMS 24h and 2h before each appointment. Reduces no-shows by up to 70%.

🔄

Cancellation recovery

When a client cancels, ReservaBot automatically offers the slot to clients on the waiting list.

📅

Smart schedule management

Optimises your schedule slots to maximise occupancy and minimise idle time.

💬

Communication on the preferred channel

Each client chooses how they want to receive their confirmations: WhatsApp, SMS or email.

📊

Occupancy reports

View occupancy rate, cancellations and no-shows by professional, room or service.

Before and after ReservaBot

✗Your receptionist spends hours managing appointments by phone
✓ReservaBot manages all appointments automatically 24/7
✗Clients don't receive reminders and don't show up
✓Automatic reminders reduce no-shows by 70%
✗A cancellation = an empty slot and lost revenue
✓ReservaBot offers the slot to the waiting list in seconds
✗Schedule errors cause double bookings or confusion
✓Centralised management with no errors or overlaps

How much does doing it manually cost you?

Calculate the real cost of your current process in under 30 seconds.

16

Average number of appointments, classes or sessions managed on a working day

425
Estimated current cost
€17,717

per year in time and errors

💡 A 10K boost — reinvest it where it matters.

Manual appointment management€6,453
Manual error cost€7,040
Last-minute cancellations€4,224

Based on 220 working days/year, 5 min of management per appointment, €22/h labour cost, 5% manual errors at €40/appointment and 3% last-minute cancellations at €40/appointment.

Frequently asked questions

ReservaBot integrates with Mindbody, Acuity, Calendly, Google Calendar and most medical and sports centre management systems. If you use a custom system, we evaluate it in the diagnostic session.
Yes. ReservaBot manages multiple schedules independently: each professional has their own schedule and ReservaBot coordinates slots without overlaps.
When a client cancels, ReservaBot immediately notifies waiting list clients in priority order. The first to confirm automatically takes the slot.
Yes. ReservaBot can answer frequently asked questions about schedules, prices, services and location. For more complex queries, it escalates to a member of your team.

Start saving this month

No lock-in. No complex setup. The first month is free.