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SMEs · Freelancers

ContableBot

Invoice reception without touching the keyboard

ContableBot reads, validates and records every supplier invoice that arrives at your company. No manual entry, no transcription errors, no wasted hours. Your team focuses on what truly matters.

+100 customers
✓ Reply in < 24 h✓ 15-min demo, no commitment✓ No credit card required
Sequence of supplier invoices automatically processed by ContableBot

Digitise and record invoices instantly

Eliminate manual entry and reduce errors.

Convert invoices into automatic accounting entries.

Integration with accounting software.

See how it works in 77 seconds

Real product demo

“Pasamos de 3 horas a 20 minutos semanales”
MG

Miguel García

Serviser — Construction sector

How it works

From received invoice to approved data, without chasing documents

ContableBot manages the full workflow so your team only steps in where judgement matters: approving expenses, checking invoices and staying in control.

1
Team

Send invoices by email

Your suppliers send invoices to the agreed inbox, or you forward them from your usual email account.

Email inbox with supplier invoices
2
ContableBot works here

ContableBot extracts the information

The system reads documents with AI and OCR to identify supplier, amounts, taxes, dates and concepts.

AI automatic data extraction from invoice
3
Team

Approve expenses from the dashboard

The responsible person approves from desktop or mobile before recording the expense.

Dashboard for approving expenses
4
ContableBot works here

Send the information to your accountant or ERP

Once approved, your accountant or accounting team assigns the accounting code before sending the information to your accounting ERP.

Accounting entry export to ERP

Connects with your current accounting software

Accounting integrations: Sage, A3 Wolters Kluwer, Holded, SAP, Odoo, Dynamics 365

No complex setup. If you use a different ERP, we can integrate it too.

What ContableBot does for your business

⚡

Processed in seconds

Every invoice is read and recorded automatically as soon as it arrives, without human intervention.

✅

Automatic validation

Verifies VAT numbers, amounts, tax and supplier data before recording. Zero incorrect invoices.

🔗

ERP integration

Connects with Holded, Sage, A3, Contasol and any system with an API or CSV export.

📊

Real-time dashboard

View the status of all your invoices: pending, validated, paid and flagged.

🔒

Secure storage

Every invoice is archived with instant search. Complies with tax authority requirements.

📉

Error rate reduced to 0%

Eliminates manual transcription errors that cause returns, claims and delays.

🔍

Duplicate invoice detection

Automatically identifies duplicate invoices before recording them, preventing double payments and accounting discrepancies.

📂

Automatic accounting code assignment

Automatically assigns the correct accounting code to each invoice based on the supplier and expense type. No manual intervention.

Before and after ContableBot

✗You receive the invoice by email and open it manually
✓The invoice arrives and is processed automatically in seconds
✗You enter data manually into your ERP (15 min/invoice)
✓Data is recorded automatically without errors
✗5% of invoices have errors that need correcting
✓Automatic validation before recording: 0 errors
✗Finding an old invoice takes minutes
✓Instant search by supplier, date or amount

How much does doing it manually cost you?

Calculate the real cost of your current process in under 30 seconds.

100

Includes invoices for supplies, services, goods and any other expenses

10500
Estimated current cost
€6,930

per year in time and errors

💡 5K back in your pocket every year.

Manual processing time€6,600
Error correction (5%)€330

Calculation based on 15 min/invoice, 5% error rate and €22/h total labour cost (includes social security, holidays and training).

Want to save these 315 hours a year? Book a 15-min demo

✓ Reply in < 24 h✓ No commitment✓ No credit card

Frequently asked questions

ContableBot processes invoices in PDF, image (JPG, PNG), XML and email. If your supplier sends invoices in a special format, we adapt it during the initial setup.
The system marks the invoice as 'pending review' and notifies you. You validate that field once, and ContableBot learns not to ask you again for that supplier.
Initial setup is done in a 2-hour session. Within 48 hours the system is processing your invoices autonomously.

Start saving this month

No lock-in. No complex setup. The first month is free.

★+100 customers already automate their processes with SomeBots

✓ Reply in < 24 h✓ 15-min demo, no commitment✓ No credit card required